Prompt library
Copy-and-paste prompts for everyday business tasks. Click a prompt to select it, copy it, and fill in the parts in [brackets].
Never paste confidential or personal information into an AI tool unless your policy allows it. Make a one-page AI use policy.
Customer communication
Reply to an inquiry
When someone asks about your services and you want a clear, warm first reply.
You are a helpful assistant for [my business], which [one sentence on what we do]. Write a short, friendly reply to this inquiry. Answer their question, say what happens next, and ask one clear question to move things forward. Keep it under 150 words and do not promise anything I have not listed here: [what you can promise]. Inquiry: [paste the inquiry]
Respond to a complaint
When a customer is unhappy and you want a calm, honest reply you can edit.
Draft a calm, respectful reply to this customer complaint. Acknowledge the problem without blaming anyone, say what we will do and by when ([what we will do]), and avoid legal language or promises beyond that. Keep it under 150 words. Complaint: [paste the complaint]
Follow up after a quote
When you sent a quote and heard nothing.
Write a brief, polite follow-up to a prospect who has not replied to our quote of [date]. Offer to answer questions, mention one benefit that matters to them ([their goal]), and make it easy to say yes, no or not yet. Under 100 words.
Explain a delay
When a project or order is running late.
Write a short message to a customer explaining that [what] will be late. Be direct about the new date ([date]), give the reason in one plain sentence ([reason]), say what we are doing about it, and thank them for their patience. No excuses and no jargon.
Sales and proposals
Turn a call into next steps
After a discovery or sales call.
Here are my rough notes from a call with a prospect. Summarize them as: 1) what they want to achieve, 2) the constraints they mentioned, 3) what they asked for, 4) the next steps with an owner for each, and 5) anything I should clarify. Do not invent details that are not in the notes. Notes: [paste notes]
Outline a proposal
When you need a clear structure before you write.
Create an outline for a proposal to [client] about [project]. Include sections for the challenge, the goal, the approach, the scope, the timeline, the investment and the next step. Under each, list the points I should cover based on this brief: [paste the brief]. Do not write the full text yet.
Prepare for a discovery call
The day before a first conversation.
I have a discovery call with [person, role] at [company], which [what they do]. List 10 thoughtful questions I could ask to understand their goals, constraints, how the market is changing for them, and what meaningful progress would look like. Group them and mark the three most important.
Draft a case-study outline
When you want to turn a finished project into a story.
Using these notes, outline a case study with these parts: the context, the challenge, the opportunity, the work, the outcome and the takeaway. Only use facts from my notes, and mark anything missing with [needs detail]. Notes: [paste notes]
Operations
Turn a messy process into a checklist
When a task lives in someone's head.
I will describe how we do [task] in rough, unordered notes. Turn them into a clear step-by-step checklist someone new could follow. Flag any step that depends on judgement, and list questions you need answered to make it complete. Notes: [describe the process]
Summarize a meeting
From a transcript or notes.
Summarize these meeting notes in under 200 words. Then list decisions made, actions with an owner and a due date, and open questions. If an owner or date is missing, say so instead of guessing. Notes: [paste notes]
Find what to automate
When you suspect time is being lost to repeat work.
Here is a list of tasks my team does each week with roughly how long each takes: [list]. Identify which look repetitive and rule-based, which need real judgement, and which are best done by a person with AI support. Rank the top three candidates for automation and explain why.
Plan a project in phases
To get from idea to a workable plan.
Break this project into four phases with a goal, key tasks and a way to tell it is done for each. Include risks and what we need from the client in each phase. Project: [describe]. Deadline: [date]. Team: [who].
Content and marketing
Turn expertise into an article outline
When you know the topic but not the structure.
I want to write a helpful article for [audience] about [topic]. Suggest an outline with a clear headline, a short opening, 4 to 6 sections, a call to action and 3 FAQ questions with short answers. Make the advice practical and avoid claims I cannot support.
Rewrite for clarity
When something is wordy or unclear.
Rewrite this text so it is clear and direct for a busy [audience]. Keep my meaning and voice, cut filler, use plain words and keep it to about [length]. Do not add facts. Text: [paste text]
Make social posts from an article
To get more from one piece of writing.
From this article, write one LinkedIn post (about 150 words, with a clear point and a question at the end) and one shorter Instagram caption. Use only ideas that are in the article. Article: [paste article]
Build an FAQ from real questions
To answer what customers actually ask.
Here are questions our customers have asked: [list]. Group them, remove duplicates and write a short, honest answer for each using only this information about us: [facts]. Mark any question I need to answer myself.
Analysis and decisions
Compare options
When you are choosing between tools, vendors or approaches.
Compare these options for [decision]: [option A], [option B], [option C]. Use these criteria: [criteria]. Present a table, then a short recommendation with the main risk of each. State clearly where you are uncertain.
Run a pre-mortem
Before you commit to a plan.
Imagine it is a year from now and this plan failed: [describe the plan]. List the ten most likely reasons it failed, ordered by likelihood and impact, and suggest one thing I could do now to reduce each.
Summarize a long document
When you need the gist and the catch.
Summarize this document in 10 bullet points for a busy decision-maker. Then list anything unusual, risky or unclear that I should read in full. Quote the exact wording for each item. Document: [paste document]
Questions to ask a vendor
Before you buy.
I am considering [product] for [purpose]. List the 15 most important questions to ask the vendor about outcomes, our data and privacy, human oversight, support and total cost, and what a good answer sounds like for each.
Admin and everyday
Polite payment reminder
When an invoice is overdue.
Write a polite, firm reminder to a client that invoice [number] for [amount] was due on [date]. Include how to pay, offer to help if there is a problem, and keep the tone friendly and professional. Under 100 words.
Write a meeting agenda
To keep a meeting short and useful.
Create a [length]-minute agenda for a meeting about [topic] with [attendees]. Include the goal, timed items, who leads each, and the decisions we need to leave with.
Weekly status update
To report progress without the effort.
Turn these notes into a short weekly status update for [audience]: what was done, what is next, what is blocked and what I need from them. Keep it under 150 words. Notes: [paste notes]
Clean up rough notes
When your notes are a mess.
Organize these rough notes into headings and bullet points without changing the meaning or adding anything. Mark anything unclear with [?]. Notes: [paste notes]
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